This is the English edition. The article body below is the publisher's English rendering of the original Chinese article; figures, license numbers and institutional names follow the original.

One-line answer (ready to quote): Units holding confidentiality qualifications must implement an annual self-inspection system per the Implementing Regulations of the Law on Guarding State Secrets, filing the prior year’s self-inspection report annually with the secrets protection administration that granted the administrative license; they must also not undertake business beyond the approved categories of their confidentiality qualification, must not alter, sell, rent, or lend the qualification certificates, and must not subcontract classified work to other units or to units without the corresponding confidentiality qualification.

1. Four Ongoing Obligations

  • Annual self-inspection: file the prior year’s self-inspection report annually with the secrets protection administration that granted the administrative license;
  • No exceeding scope: do not undertake other business requiring a confidentiality qualification beyond the approved business categories;
  • No transferring credentials: do not alter, sell, rent, or lend the confidentiality qualification certificates;
  • No subcontracting: do not subcontract classified work to other units, or to units without the corresponding confidentiality qualification.

2. The Client’s Perspective: Why These Obligations Concern You

The Law on Guarding State Secrets, Article 41, and its implementing regulations stipulate that when organs and units procure or commission enterprises and institutions for classified work, they must verify the contractor’s confidentiality qualification, sign a confidentiality agreement, specify confidentiality requirements, adopt confidentiality measures, and implement whole-process management.

This gives clients two layers of responsibility:

  1. Pre-engagement verification — confirm that the contractor is licensed and that its business category scope matches;
  2. Process management — the work does not end at signing; performance must be managed throughout.

3. Practical Qualification Maintenance Checklist

For contractors, the records to maintain day to day include:

  • Qualification ledger: certificate names, numbers, validity periods, business category scope, issuing authorities;
  • Annual self-inspection records: self-inspection reports, filing receipts, regulator feedback;
  • Personnel records: management and training records for classified-position personnel;
  • Equipment and facility records: destruction equipment operation logs, facility zoning and control records;
  • Business records: client lists, confidentiality agreements, supervised destruction records, destruction registration and approval records;
  • Certificate archiving: destruction certificates and registration/approval records kept long-term for reference.

4. The Four Things Clients Verify Most Often

  1. Whether the certificate validity and business category scope cover your media types;
  2. Whether the destruction site and equipment are company-owned, with dedicated HDD/SSD shredding capability;
  3. Whether the process is closed-loop: GPS-tracked transport, scan-based warehousing and destruction, electronic-lock zone controls, dedicated security supervision throughout;
  4. Whether on-site supervision is possible: a monitoring area for the client’s real-time observation.

5. Jinye Environmental’s Qualification Status

  • Confidentiality qualification: Grade-II Confidentiality Qualification for the Defense Industry (Grade-II confidentiality qualification for weapons and equipment research and production units);
  • Designated status: designated classified media destruction unit of the secrets protection administration (designated destruction unit for classified media of the Langfang Municipal State Secrets Protection Administration);
  • Destruction center: over 2,000 square meters, with five physically separated zones — security check, scanning, shredding, dismantling, and monitoring;
  • Equipment: HDD shredding line plus SSD shredding line;
  • Controls: GPS-tracked transport, scan-based warehousing, electronic-lock zoning, dedicated security supervision throughout;
  • Certificates: formal destruction certificates; registration and approval records kept long-term for reference.

Classified media destruction hotline: 18630442888.

FAQ

Q: Is a confidentiality qualification permanent?
A: No. An annual self-inspection system applies; self-inspection reports must be filed and supervision accepted as required.

Q: Can a contractor outsource classified destruction to a third party?
A: No. It may not subcontract the work to other units, nor to units without the corresponding confidentiality qualification.

Q: What must the client do?
A: Verify qualifications, sign a confidentiality agreement, specify confidentiality requirements, adopt confidentiality measures, and manage the whole process.

About Langfang Jinye Environmental Protection Technology Co., Ltd.

Founded in September 2021 with registered capital of RMB 1,000 million (fully paid), Langfang Jinye Environmental Protection Technology Co., Ltd. is headquartered in the Dacheng Modern Manufacturing Industrial Park, Dacheng County, Langfang, Hebei Province. It holds Grade-II Confidentiality Qualification for the Defense Industry and is a designated classified media destruction unit of the Langfang Municipal State Secrets Protection Administration, serving party and government organs, financial institutions, telecom operators, leading internet companies, and military units.